Your Personal Data

Your privacy is important to us at Crossway. Under new Data Protection legislation, we need to let you know how we care for your information. Crossway is the data controller and can be contacted by emailing crosswaymk@gmail.com In law, a data controller, simply means we make decisions about how your personal data is processed and for what purposes. Processing includes storing and using data.

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What we do with your personal data

We need and use your personal data for the following:

• To be able to let you know about our events, activities and services.

• To maintain our accounts and financial records – including Gift Aid administration.

• For the efficient administration of our staff team and volunteers.

 

Processing your personal data

We process data on a lawful basis, the main ones being Consent and Legitimate Interest. Processing enables us to keep you informed about our work, our news, activities, and to process gifts and gift aided gifts. If Sensitive Personal Data is received it is processed only where there is sufficient direct personal contact with Crossway to make it appropriate.

Some personal data may be processed using commercial programmes e.g. MailChimp, Jotform, Google Docs, Google Sheets, WhatsApp. Where we use companies based outside the EU we will take reasonable steps to ensure that there is an adequate level of protection for the data collected and processed in this way. You are advised also to check you are happy to input data to such programmes.

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This data is only accessed but ministry leaders and administration staff of Crossway.

 

Will we share your personal data?

We will not share your personal data with any third party unless required to do so by law (e.g. Gift Aid claims to HMRC). Data Protection legislation allows us to process your data for when we regard it as being in the church’s legitimate interest.

 

Is data kept forever?

No, we cannot retain it forever. Some, such as Gift Aid records and accounting records must to be kept for at least 6 years. We periodically “cleanse” our records to remove old material.

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Your rights – your data

Subject to limited exemptions under GDPR you have the following rights:

• To request a copy of the personal data Crossway holds about you

• To request we correct any personal data we hold which is inaccurate or out of date

• To request erasure of personal data where it is no longer necessary for Crossway to hold it

• To withdraw consent to processing at any time

• To request Crossway to provide you with your personal data and to transmit that data to another data controller (data portability)

• To restrict data processing

• To object to processing (in limited circumstances)

• To complain to the Information Commissioner’s Office (details below)
   

Contact details:

If you have any concern about our use of your personal data, please contact us first at crosswaymk@gmail.com We may be able to resolve any query quickly and simply.

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The Information Commissioner’s Office, Wycliffe House, Wilmslow SK9 5AF